Research Office

Welcome to the St Vincent’s Hospital Sydney Research Office web site.

This site explains the work of the Research Office and the processes a researcher must follow in order to undertake research on humans within SVHN. Useful links can be found on the right hand side of this page.

The policies and processes governing authorisation of human research have been developed in accordance with the National Health & Medical Research Council (NHMRC) National Statement on Ethical Conduct in Human Research 2007 and NSW Health policy directives and guidelines.

REGIS Update – 10 April 2019

The platform for research across New South Wales and ACT has changed and we have been migrating to this new system (REGIS) over the past year.  

We are now in the final stages of the roll out and it is important that researchers note the following crucial points:

 

KEY DATES:

  •  Data transfer into REGIS of already approved research studies involving public sites is close to being finalised.  Please review all studies assigned to you on REGIS and make note of any discrepancies. Please contact the Research Office with one collective report if the information does not match.

  •  If your study involves private sites only it has not yet been migrated to REGIS and will be dealt with in the usual manner.  

HREC Review:

  •  ALL new amendment applications (including Change in CPI/PIs, SSIs and site additions) and annual or final reports to the SVH HREC submitted to the St Vincent’s Hospital HREC (for single or multisite projects) must be submitted via REGIS.

  • ALL new applications (single or multisite projects) to the SVH HREC (full Committee or HREC Executive Committee) must be submitted via REGIS.  

  • ONLY new HREC applications and amendments to migrated studies submitted via REGIS will be accepted and no other form of processing is available. 

  • Until further notice documents for noting will be processed in the usual manner. 

GOVERNANCE – PUBLIC SITES:

  • All new St Vincent’s Hospital SSA and LNR-SSA applications for studies which have HREC approval must be submitted via REGIS.

GOVERNANCE – PRIVATE SITES:

  • If you are submitting an SSA for a private site for which the St Vincent’s Hospital Research Office provides governance review (including St Vincent’s Private Hospital, The Mater Hospital Sydney and the Victor Chang Cardiac Research Institute) and
  • HREC Submission was completed via ‘Online forms’ (“OLD System”) or
  • HREC submission was completed via REGIS (“NEW System - NSW”) or
  • HREC Submission was completed via ERM (“NEW System - VIC and QLD”) 
please contact the SVH Research Office (SVHS.Research@svha.org.au ; 02 8382 4960) to obtain the SVH-unique SSA application form for PRIVATE SITES ONLY and for guidance on submission requirements.
Note that SSAs for Private sites cannot be lodged via Online forms, REGIS or ERMs.

**Due to the ongoing migration of existing data to the REGIS platform there can be no exceptions to these arrangements.

  • For advice on how to submit governance amendments and other documents for RGO noting please contact the Research Office.

  • As per usual process, if you have a study that you think qualifies for review as LNR please submit the protocol to svhs.research@svha.org.au and we will confirm the type of review required.
  • As per usual process, if you are planning to submit a study for review by the full HREC please contact the Research Office in advance to book a slot.
  • Please ensure that you have registered with REGIS and have an active account.

  •  Please notify the Research Office immediately if you experience difficulties with selecting the appropriate Head of Department for your project as she/he is not appearing in the drop down menu.

Additional information can be found on the REGIS website: https://regis.health.nsw.gov.au/

and the Research Office website: https://www.svhs.org.au/research-education/research-office

Please feel free to contact the St Vincent’s Hospital Research Office directly with any questions: Email: svhs.research@svha.org.au

Tel: 02 8382 4960

We appreciate your support and patience during this time of change.

REGIS Submission Guidance:

  • To assist with REGIS submissions, please refer to the following Checklists:

    REGIS Checklist - LNR Submission

    REGIS Checklist - Full HREC Submission

    REGIS Checklist - SSA or LNRSSA Submission

  • REGIS Quick Tips
  • A series of useful Quick Reference Guides (QRGs) as well as other useful information can be found on the REGIS website
  • If you are submitting an SSA/LNRSSA for a study via REGIS, please contact directly the various Heads of Department or institutional service providers (which are providing a supporting role in or services for your study eg. Medical Records, Imaging, Pathology) outside of REGIS and prior to REGIS submission in order to brief them on the project and get their in principle support.Please advise them that they will receive a link from REGIS requesting sign off. We have had instances whereby Heads of Department have received approval requests via REGIS without having any background on the study - this is not acceptable and will delay your approval.It remains the responsibility of the investigators and coordinators to do this legwork behind the scenes prior to submission.
  • REGIS updates will be made regularly to the Research Community.

Additional information can be found on the REGIS website: https://regis.health.nsw.gov.au/

Please feel free to contact the St Vincent’s Hospital Research Office directly with any questions: Email: svhs.research@svha.org.au

Tel: 02 8382 4960