Submitting for HREC Review

As of 1 February 2019 ALL new applications to the SVH HREC (full Committee or HREC Executive Committee) submitted to the St Vincent’s Hospital HREC (single or multisite projects) must be submitted via REGIS .

All new ethics applications regardless of study risk level should be generated on a HREA within REGIS.

For studies that are low or negligible risk to be reviewed by the HREC Executive Committee:

The HREC Chairperson must first confirm that the study is appropriate for review as low or negligible risk. Please submit a protocol or study outline to the Research Office e-mail SVHS.Research@svha.org.au. You will be informed of the Chairperson’s decision as soon as possible.  Please submit this confirmation email with your study documents in REGIS. 

To submit a project for review by the HREC Executive, please follow the REGIS Checklist - LNR Submission. 

Meetings of the HREC Executive Committee are held at least every two weeks and are subject to change at late notice. Submissions are reviewed on a rolling basis.

For studies to be reviewed by the full HREC Committee:

The Research Office must be notified of your intention to submit at least one week prior to the submission deadline. Failure to notify the Research Office may result in your application not being able to be accepted for the requested meeting. 

A full set of study documents must be uploaded into REGIS by the submission deadline for the full HREC meeting. Late submissions will not be accepted.

To submit a project for review by the full HREC, please follow the REGIS Checklist – Full HREC Submission

Additional useful information can be found at:

REGIS Quick Tips

• REGIS Quick Reference Guides (QRGs)

For HREC Review of Phase One Clinical Trials:

The Research Office must be notified of an intention to submit a Phase One trial at least four (4) weeks prior to the submission deadline for a scheduled HREC meeting.

The Research Office will identify the appropriate expertise for the review and facilitate this review in the required timeframe.  Please note that a $1,000 fee will be applied for this service (payment to the expert).

A complete set of study documents must be submitted in REGIS one (1) week prior to the usual submission deadline for the scheduled HREC meeting.

For further information about this process please contact the Research Office Manager directly on 8382 4960.