Medicine

Prior to attending clinical placement in any NSW Health facility you need to provide evidence of compliance with the NSW Health Student Placement policy which includes providing specific documentation.

Verification documentation required

Documentation required is listed below and in the order that it is to be submitted. 

• UNDA Student Photo Identification Card
• Australian National Police Record Check OR Clinical Placement Authority Card issued by NSW Health (all students Australian residents and International Students)
• For International Student Criminal Record Check from country of origin OR signed Statutory Declaration
• Completed and signed Undertaking/Declaration Form (Appendix 6)
• Completed and signed NSW Health Code of Conduct Agreement
• Completed and signed TB Assessment Tool (Appendix 7)
• Completed and signed Blood Borne Virus Declaration
• Evidence of vaccination for the following diseases as detailed in the table below.

Vaccination evidence of the above vaccinations can include:

• Vaccination Record Card (completed by GP or practice nurse only)
• Childhood vaccination card
• Medicare Immunisation History Statement
• Statement of evidence from GP
• Serology reports

See this example of how documentation should be presented for review

All NSW Health Forms mentioned below can be found via the links in the above list or at…
https://www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance

Medical Student Verification Process

Initial Verification will occur during a face-to-face session with representatives from St Vincent’s Hospital and follow-up verification if required will be via email. Therefore, strict attention must be given to providing the documentation as listed in the ‘Presentation of documentation’ below.

At the face-to-face verification session, you will show your documentation to the assessor on your device (laptop or Apple Mac) as detailed below. It is important that all evidence is collated in the one pdf file.

The assessor will inform you if you are ‘compliant’, ‘temporary compliant’ or ‘non-compliant’.  If you are deemed ‘temporary compliant’ or ‘non-compliant’ you will be provided details of the documentation required. Regardless of compliance outcome, the assessors will then direct you to email your file to the SVHS.ClinConnectDocuments@svha.org.au 

Presentation of documentation

• Documents must be submitted in colour as one PDF file, in correct order
• All documentation must match the student card and ClinConnect records
• All correspondence must be sent from your university email account
• Follow-up documentation must include all previous and new evidence in one PDF
• File name format: Student ID, SURNAME, First name – Verification Documentation