Medicine

Prior to attending clinical placement in any NSW Health facility you need to provide evidence of compliance with the NSW Health Student Placement policy which includes providing specific documentation.

Verification documentation required

Documentation required is listed below and in the order that it is to be submitted.

UNDA Student Photo Identification Card
Australian National Police Record Check OR Clinical Placement Authority Card issued by NSW Health (all students Australian residents and International Students)
For International Student Criminal Record Check from country of origin OR signed Statutory Declaration
Completed and signed Undertaking/Declaration Form (Appendix 6)
Completed and signed NSW Health Code of Conduct Agreement
Completed and signed TB Assessment Tool (Appendix 7)
Completed and signed Blood Born Virus Declaration
Evidence of vaccination for the following diseases as detailed in the table below.

Diseases	Evidence of Vaccination	Serology Evidence
Diphtheria, Tetanus, Pertussis	One adult dose of diphtheria / tetanus / pertussis vaccine (dTpa) within last 10 years (Not ADT).	Serology will not be accepted
Hepatitis B	History of age-appropriate course of Hepatitis B vaccine, and evidence of anti-HBs ≥ 10mlU/ml. “Accelerated” course not accepted.	Completed hep B Statutory Declaration (Appendix 9) confirming verbal history and evidence of anti-HBs ≥ 10mlU/ml.
Measles, Mumps, Rubella (MMR)	2 doses of MMR vaccine at least one month apart,	Positive IgG for Measles, Mumps and Rubella
Varicella	2 doses at least one month apart (one dose acceptable if vaccinated before 14 years of age)	Positive IgG for varicella
Influenza	Seasonal Southern Hemisphere dose required from March to September each year

Vaccination evidence of the above vaccinations can include:

Vaccination Record Card (completed by GP or practice nurse only)
Childhood vaccination card
Medicare Immunisation History Statement
Statement of evidence from GP
Serology reports

See this example of how documentation should be presented for review

All NSW Health Forms mentioned below can be found via the links in the above list or at…
https://www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance

Medical Student Verification Process

Initial Verification will occur during a face-to-face session with representatives from St Vincent’s Hospital and follow-up verification if required will be via email. Therefore, strict attention must be given to providing the documentation as listed in the ‘Presentation of documentation’ below.

At the face-to-face verification session, you will show your documentation to the assessor on your device (laptop or Apple Mac) as detailed below. It is important that all evidence is collated in the one pdf file.

The assessor will inform you if you are ‘compliant’, ‘temporary compliant’ or ‘non-compliant’. If you are deemed ‘temporary compliant’ or ‘non-compliant’ you will be provided details of the documentation required. Regardless of compliance outcome, the assessors will then direct you to email your file to the SVHS.ClinConnectDocuments@svha.org.au

Presentation of documentation

Documents must be submitted in colour as one PDF file, in correct order
All documentation must match the student card and ClinConnect records
All correspondence must be sent from your university email account
Follow-up documentation must include all previous and new evidence in one PDF
File name format: Student ID, SURNAME, First name – Verification Documentation